Most petrol pump owners know the feeling: the day looks busy, but the cash and the stock never quite match. The gaps are usually small and spread across shifts, which is what makes them hard to find.
Where the gaps usually are
Nozzle readings noted by hand at shift change. Salesman collections counted in a hurry. Credit sales written in a diary. Tank dip readings that are never compared with sales.
Close each shift with the numbers side by side
When opening and closing readings, sales, collections and digital payments sit on one screen for each salesman, a mismatch shows up at the end of the shift, not at the end of the month.
Match tank stock with sales every day
Daily dip readings compared against sales and receipts reveal stock variation early, while it can still be explained.
Keep credit customers in the system
Credit sales recorded against the customer, with automatic statements and SMS reminders, stop credit from turning into bad debt.
This is what Fuelint, our petrol pump software, was built to do. Owners using it tell us they no longer need deep accounting knowledge to keep full control of collections.
